Latest 77-604 Exam Question Answers

Question No : 10

You work as a System Analyst for Blue Well Inc. You use Microsoft Outlook 2007's calendar for scheduling events and other Outlook items. MS Outlook has been configured to use an IMAP account. You want to share the information of the calendar to other users. However, you want the other users to view and share the calendar information in the Overlay mode. Which of the following actions will you take to accomplish the task?

A. Use the Share My Calendar option.
B. Open a shared calendar.
C. Publish the calendar.
D. Send the calendar via an e-mail.

Answer: D  
Explanation:
By sending the calendar via an e-mail, you will be able to send the calendar as an Internet Calendar called a Calendar Snapshot. The calendar appears within the body of an e-mail message. However, all the Office Outlook 2007 users who receive the Calendar Snapshot can choose to open the calendar as an Outlook calendar. Doing so can display the Calendar Snapshot and the current calendar in side-by-side mode or calendar overlay mode. Recipients of Calendar Snapshots do not receive the changes that you make to the calendar until you send them a new Calendar Snapshot. This is a better way because it does not require any extra burden of switching the views because it opens the calendar in the Overlay mode by default. To see different calendars in the Overlay mode, you will have to take the following steps: 1. In the Navigation Pane, select the check boxes of the calendar you want to appear. 2. Click the icon on each calendar tab. The calendars will appear in the Overlay mode.

Answer option A is incorrect. The Share My Calendar option is used to share the default calendar of Outlook. By sharing the calendar, you can share the default Exchange Calendar with other user. However, it is required to have an exchange account. The recipient receives an e-mail notification that you have shared a Calendar. You can also request that the recipient share his or her Exchange Calendar with you. If you want to share a calendar that you have created and that is not the default Calendar, in the Navigation Pane, right-click the calendar name, and then click Share calendar name. You can also view the calendar in the Overlay mode after sharing it but you have to switch the view. Answer option C is incorrect. You can publish the default Office Outlook 2007 Calendar to Microsoft Office Online and control who can access your calendar on Office Online. Publishing an Internet Calendar requires neither the publisher nor the user to use an Exchange account. However, you want to view the calendar in the Overlay mode and this setting requires an additional burden of requests and receives. Answer option B is incorrect. You can open a shared calendar, if and only if you have an Exchange account. You can open another person's default Exchange Calendar if the person has granted you permission to do so. If the other person who's Calendar you want to open has not granted you permission to view it, Outlook prompts you to ask the person for the permission you need. If you click Yes, a sharing request e-mail message opens automatically. It requests the person to share his or her Calendar with you and also provides an option to share the calendar with him or her.

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Question No : 9

You use Microsoft Outlook 2007 for messaging and e-mailing. MS Outlook has been configured to use an IMAP account. You want to ensure that Outlook stores all the e-mails and post items into the Person1 folder. The folder is located under the Quarantine folder. Which of the following actions will you take to accomplish the task?

A. Create a Search Folder.
B. Customize the To-Do Bar.
C. Create a Contact.
D. Create a mail folder.  

Answer: D
Explanation: 
Mail folders are used to group and organize e-mails and other items to find specific e-mails quickly. Take the following steps to create a mail folder:
1. Click on the File menu. Point to New, and then click the Folder option.

2. The Create New Folder dialog box appears. Specify the name of the folder, location and other selections. Click the OK button.

3. The newly created folder will be appeared to its desired location

Answer option A is incorrect. A Search Folder is a virtual folder, which is used to provide a view of all e-mail items that match specific search criteria. For example, the Important mail Search Folder allows a user to view all high importance messages from one location even though the messages may be located in different Mail folders. The following are the three default Search Folders in the Navigation Pane: 

1. Categorized Mail: This folder contains the e-mails that have been assigned a color category. 

2. Large Mail: This folder contains the e-mails that are larger than 100 KB. 

3. Unread Mail: This folder contains the e-mails that are marked as unread.

Answer option C is incorrect. Contact is used to link with a person, inside or outside of an organization, about whom a user can save several types of information, such as street and e-mail addresses, telephone and fax numbers, and Web page URLs. In Outlook 2007, each contact is displayed as an Electronic Business Card. Answer option B is incorrect. A To-Do Bar is a feature of Outlook 2007 It helps a user to manage and handle tasks, appointments, and other events. A user can show/hide a To-Do Bar. A user can also customize the To-Do Bar, so that it displays only the information that a user wants to see. In the To-Do Bar, a user can accept/decline meetings, quickly access the full Calendar, add new tasks, categorize, rearrange, and change the dates of tasks. With the new To-Do Bar, users may never leave their Inbox. It helps users to better prioritize their time. The To-Do Bar contains the following four parts and each part can be turned on/off: 

1. The Date Navigator 

2. The Appointments section 

3. The Task Input Panel 

4. The Task list

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Question No : 8

You are creating an appointment. The appointment comprises some private information. You want the appointment to repeat its work on a daily schedule. You also want to ensure that the start time and the end time are June 12, 2008 and June 13, 2008, respectively. To achieve the desired result, you have to click an option in the Options group. Mark the option in the image to accomplish the task.

Answer:

Explanation: 

The Recurrence option in the Options group is used to schedule recurring appointments by day, week, or month. Take the following steps to create a recurring appointment: 1. Click the New button. Select the Appointment option from the drop-down list. 

2. The Appointment window opens. Click the Recurrence option in the Options group.

3. The Appoitnment Recurrence dialog box appears. Specify the settings, and then click the OK button.

4. In the Actions group, click Save & Close.

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Question No : 7

You use Microsoft Outlook 2007 for messaging and e-mailing. MS Outlook has been configured to use an IMAP account. You receive different e-mails and other e-mail items. You want to see a summary of appointments, a list of tasks, and total number of e-mail messages in the Inbox folder. You have to make Outlook Today the default page of the Outlook screen. The Outlook Today page provides a preview of a day. Choose and reorder the required steps to accomplish this.

Answer:

Explanation: 

In order to accomplish the task, you will have to take the following steps: 

1. Click the Outlook Today icon on the Navigation Pane. 

2. Click the Customize Outlook Today button. 

3. Select the When starting, go directly to Outlook Today check box. 

4. Click the Save Changes button. 

The Outlook Today page is used to provide a preview of a day. By using Microsoft Outlook Today, a user can see a summary of appointments, a list of tasks, total number of e-mail messages in the Inbox folder. A user can make the Outlook Today page the default page for 

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Question No : 6

You work as an Office Assistant for PHD Inc. You use Microsoft Outlook 2007 for messaging and e- mailing. MS Outlook has been configured to use an Exchange account. You work with different Outlook data files and e-mail accounts. You want to create a new e-mail profile named Outlook12 to store information about the user name, display name, e-mail server name, and Internet service provider (ISP). Choose and reorder the required steps to accomplish the task.

Answer:

Explanation: 

In order to accomplish the task, you will have to take the following steps: 

1. Click the Start button. 

2. Click Control Panel. 

3. In the Control Panel window, click the Mail icon. 

4. Click the Show Profiles button. 

5. Click the Add button. 

6. Type a name for the profile, and then click the OK button. 

7. The Add New E-Mail Account dialog box appears. 

8. Specify the filed values or select the Manually configure server settings or additional server types check box. 

9. Click the Next button. 

10. Specify the field values. Click the Next button. 11. Click the Finish button.  

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Question No : 5

You work as a System Analyst for White Well Inc. You use Microsoft Outlook for messaging and e- mailing. MS Outlook has been configured to use a POP3 account. You want to achieve the following goals:
1. View the first three lines of the messages in the main Outlook window so that you can scan the messages and preview their contents without opening them along with the sender's name and the subject line.

2. Display a row at the top of a table for entering new items. 

3. Hide the divider information between the preview pane and item list. What actions will you perform in the given dialog box to accomplish the task?

Answer:

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Question No : 4

You use Microsoft Outlook 2007 for messaging and e-mailing. MS Outlook has been configured to use an IMAP account. You receive various e-mail messages. You want to ensure that Outlook prompts you the following message before exiting the Outlook:

 If you press the Yes button, all the contents of the Deleted Items folder will be deleted. If you press the No button, all the contents of the Deleted Items folder will not be deleted. Which of the following actions will you take to accomplish the task?

A. Change the auto archive settings of Outlook.
B. Change the send/receive settings of Outlook.
C. Change the message handling settings of Outlook.
D. Change the general settings of Outlook.

Answer: D 
Explanation: 
By changing the general settings of Outlook, you will be able to force Outlook to use the dialog box to decide whether to delete the contents of the Deleted Items folder or not. In order to accomplish the task, you will have to select the Empty the Deleted Items folder upon exiting checkbox in the General section on the Other tab.Take the following steps to empty the Deleted Items folder:
1. Click on the Tools menu. Click the Options option.

2. The Options dialog box appears. Click on the Other tab.

3. Under General, select the Empty the Deleted Items folder upon exiting checkbox. Click the Apply button then click the OK button twice.

Answer option A is incorrect. By changing the Auto Archive settings of Outlook, you will be able to specify the settings of e-mails when they expire, that is, when they pass their aging period. You can also set the delete options for e-mails when they expires. However, you want to decide either to delete the contents of the Deleted Items folder or not while exiting Outlook in the given scenario. For example, if you want to force Outlook to delete all the items that are older than three months, this option is used. A user can set the auto archive settings by using the Auto Archive button on the Other tab of the Options dialog box.

Answer option B is incorrect. By changing send/receive settings of Outlook, you will be able to specify the default send/receive settings. However, there is no such setting which is used to accomplish the desired task. For example, if you want to ensure that Outlook always downloads e- mail headers of a specific e-mail account, this option is used. A user can set the send/receive settings by using the Send/Receive button on the Mail Setup tab of the Options dialog box.

Answer option C is incorrect. By changing the message handling settings of Outlook, you will be able to specify to Outlook how to deal with incoming and outgoing e-mails. However, there is no such setting which is used to accomplish the desired task. For example, if you want to remove extra line breaks in plain text e-mail messages, this option is used. A user can set message handling settings by using the E-mail Options button on the Preferences tab of the Options dialog box.